IRS-accurate withholding
Federal income tax, Social Security, Medicare, and FUTA are calculated with the current IRS Publication 15-T percentage method — including wage-base caps and Additional Medicare Tax thresholds.
Payroll & 1099 contractor management, run by Ideal Workforce LLC
Payroll that’s accurate,
secure, and actually simple.
One platform for employee payroll and 1099 contractor payments — with IRS-accurate withholding, encrypted employee data, and a portal every employer, employee, and contractor can log into on their own.
- IRS Pub. 15-T withholding
- AES-256 encryption at rest
- Role-based access control
- Active IRS e-file provider
Everything payroll should be — and rarely is
Built specifically for small businesses that need it done right, not just done.
Encrypted by design
Social Security numbers and bank account details are encrypted at rest with AES-256 (Fernet). No one, including our own staff, sees a full number in the app unless they specifically need to.
Three portals, one system
Employers, employees, and 1099 contractors each get their own scoped, self-service login. Nobody sees data that isn’t theirs — enforced at the database level, not just in the app.
1099 contractor payments
Track contractor payments separately from W-2 payroll, with no withholding logic mixed in where it doesn’t belong, and year-to-date totals ready to hand off for 1099-NEC prep.
Full payroll & company history
Every pay period, every paycheck run, every company on record — searchable and exportable, so nothing lives only in someone’s memory or a spreadsheet.
Built to run itself
Cloud-hosted and always on. No software to install, no server to maintain — just log in from wherever you already work.
Built for everyone on the pay run — not just the admin
Each role logs into exactly what they need, and nothing else.
Employer
Client portal
View your company’s full payroll history, run this period’s payroll, and manage employee and contractor records — scoped to your company only.
Employee
Employee self-service
Log in to see your own paystubs and payroll history, whenever you need them — no more asking the office for a copy.
Contractor
1099 contractor portal
Contractors log in to see their own payment history and year-to-date totals, kept cleanly separate from W-2 employee payroll.
Ideal Workforce staff
Admin dashboard
Full oversight across every client company, with every record change tied to a verified role and scope — not just a login.
Security isn’t a feature here. It’s the foundation.
Payroll data is some of the most sensitive data a small business holds. We treat it that way.
Encryption at rest
SSNs and bank account numbers are encrypted with AES-256 (Fernet), never stored or displayed in plain text.
Strict access scoping
Every client and employee route re-verifies record ownership on the server — a client can’t view another company’s data by guessing a URL.
Secure sessions
Authentication uses HttpOnly, secure cookies with bcrypt-hashed passwords — nothing sensitive ever sits in browser storage.
Compliance-minded
Run by an IRS-registered e-file provider (EFIN active) with withholding logic built directly from IRS Publication 15-T.
Ready to stop wrestling with payroll?
Tell us about your business and we’ll walk you through moving your payroll and 1099 contractors onto Ideal Workforce.